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Enrollment Services Specialist - Enrollment Services
Category: Health Care Industry
  • Your pay will be discussed at your interview

Job code: lhw-e0-89769751

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The University of Texas Medical Branch

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  Job posted:   Thu May 17, 2018
  Distance to work:   ? miles
  1 Views, 0 Applications  
Enrollment Services Specialist - Enrollment Services
**Min Qualifications**
Bachelors degree or equivalent in related field. One year of related experience in Admissions, Registration, Records and/or Financial Aid.

JOB DESCRIPTION: To provide professional enrollment services advisory, technical, team leadership, and administration skills to students and former students in an effective, efficient manner to meet their needs; and in the effective processing of the admissions, registration, financial aid and records processes in the four UTMB schools. Provide admissions, residency for tuition purposes, and financial aid information to prospective students on campus. Exercise independent judgment and critical decision making within guidelines to accomplish work product.
**Salary Range** ****
$34,880 - $43,600 annually, commensurate with experience.
This position is in the pay band code: CS13.
**Specific Job Related Duties** ****
Effectively communicates, verbally and in writing, with students, alumni, other departments on campus and outside entities.
Ability to distinguish issues and situations that require leaderships review for decision-making.
Proactively resolves customer issues and makes recommendations or takes action to meet the customer needs displaying an understanding of the issues and impact, and being willing to go beyond the request.
Knowledgeable of policies and procedures, regarding state, federal and institutional requirements. Ability to articulate these to the customers in a clear and concise manner.
Provides advice and guidance on Enrollment Services related issues within established policies and procedures. Acts as subject matter expert for staff in the daily processing of admissions, registration, financial aid and records processing.
Effectively communicates with other departments on campus or outside entities to resolve student and alumni issues.
Triages applications to determine appropriateness for Enrollment Services to accept and process.
Reviews documents and determines residency, TASP compliance, TOEFL liability, financial aid eligibility, etc. within pre-determined guidelines.
Processes complex admission, registration, record, and financial aid records changes.
Processes non-standard records and academic status changes either by data entry or by enabling batch jobs, and completing the initial validation of output from the batch processes. Identify and refer irregularities that need to be referred to leadership.
Provides support to the schools for commencement activities, including reports, diplomas, etc.
**Technical Support Responsibilities**
Produces reports utilizing FOCUS, EXCEL, ACCESS and other software packages, with knowledge of the transfer of data from the main-frame SIS system and the File-Pro
Financial Aid System in support of members of Enrollment Services and other UTMB users.
Monitors, updates and maintains the Enrollment Services website.
Trains users in SIS and the FilePro system and responds to users questions regarding the systems.
Manages and monitors the FilePro Financial Aid system, including the set-up for each new award year and transfer of data, designs files, menus, screens, processing tables, reports and procedures in response to internal and external needs.
Processes information for the issuance of financial aid checks for all institutional and external funds.
Completion of mandated reports from the FilePro Financial Aid system, including the AAMC-LCME Questionnaire, UT System Reports, and Coordinating Board and submits to OIA for transmittal.
Performs all other technical support needs, including e-mail broadcasts,
Adheres to internal controls and reporting structure.
Performs related duties as required.
**EQUIPMENT:** Standard office equipment
**WORKING ENVIRONMENT**: Standard office environment
**Closing Statement** ****
**Equal Employment Opportunity** ****
UTMB Health strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
*Full/Part Time:* Full-Time
*Job Type:* Regular
*Job Title:* Enrollment Services Specialist - Enrollment Services
*Job ID:* 60360
*Location:* Galveston
*Business Unit:* ACDVP

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